Board Meeting Minutes December 11, 2012 7:00 PM - 8:30 PM
Board Members Present - 15 Board Members, 10 present, quorum reached
Chair: Board position vacant, Meeting Called to Order and conducted through Agenda Item No. 7 by Shoshana Cohen, Acting director of NECN. From Item 7 to the end of the meeting, the meeting was chaired by Craig Nyschens, newly elected Vice Chair of the Board. Vice Chair: B. Brewer, Excused Absence, not present
Secretary: Jackleen de La Harpe, Excused Absence, not present. Notes taken by Director-at-Large Brenn Simonen Treasurer: Kari LaForge, present; Directors-at-Large Present: Andy Alvis, Dave Brook, Melissa Cannon, Steve Chase, Carol Gossett, Dan Lerch- Walters, Chris Lopez, Craig Nyschens, Brenn Simonen -Directors-at-Large not present: Pat Coughlin, Linda McDowell, Lew Curtis
1. Welcome, Introductions - meeting called to order at 7:00 PM
2. Review and Approval of Meeting Minutes from General Meeting of November 13, 2012 Minutes unanimously approved.
3. Elections of Board Officers — Chair, Vice Chair, Secretary, and Treasurer Britt Brewer was nominated to Chair by Dave. Kari self-nominated herself to continue as Treasurer, Kari nominated Jackleen to continue as Secretary. Dave Brooks motioned to put forth the above slate, Chair, Vice Chair, and Secretary for vote. Dan Lerch-Walters seconded. All passed with unanimous approval. Vice Chair: Self Nomination: Craig Nyschens. Chris nominated Andrew Alvis. Both nominees spoke for a minute as to why they were interested in the Vice-Chair position. Chris moved the nominations to a vote, and Craig won the majority vote for Vice Chair. Voting was made by written ballots. The ballots are being held by Kari LaForge, in the absence of the Secretary, and will be held for ninty (90) days.
4. Election of Directors at Large
A discussion on how to elect Directors-at-Large was held. There was a question from Chris, Steven, and Dave regarding whether or not Directors-at-Large are voted upon when Officers are voted on. According to our Bylaws: Article IV- Board of Directors, Section 1 Composition of Board of Directors & Section 2 Duties of Board Members, they are voted on at the same time. Shoshana wrote all current Board Members - not already Officers - names on the board and a motion was made to vote. All present, with one exception, Chris Lopez who abstained, voted to elect Board members not holding Officer positions as Directors-at-Large.
The Directors at Large are: Andrew Alvis, Dave Brook, Melissa Cannon, Pat Coughlin, Stephen Chase, Lew Curtis, Carol Gossett, Dan Lerch-Walters, Chris Lopez, Linda McDowell and Brenn Simonen.
5. Police Report Police Officer was not present.
Board Meeting Minutes; December 2012; Issued January 1, 2013; Page 1 of 3
Sullivan’s Gulch Neighborhood Association, c/o Holladay Park Plaza, 1300 NE 16th Ave., Portland, Oregon 97232
http://www.sgnablog.blogspot.com
6. NECN Announcements/Notices Chris Lopez gave an update for NECN:
A. December 15th from 3-5pm everyone is invited to join NECN for an Ice Cream Social to learn about Clean Energy at Salt & Straw.
B. Also on December 15th the SALT Committee of NECN is having a “weeding party” at 10:30am at their headquarters.
C. Neighborhood Grant requests are in and the recipients will be announced in mid January, 2013.
D. Orientation meetings for new neighborhood association Board members will be coming up in January, 2013 to learn the “ends and out” of neighborhood organizations. Watch NECN’s website for details.
E. Chris Lopez excused himself from the meeting at the end of his report from NECN.
7. Transfer of Meeting Authority - the Meeting Chair position was transferred from Shoshana Cohen to newly elected Vice Chair, Craig Nyschens.
8. CallforAdditionstoAgenda A. NECN Board position - SGNA 2nd position, Nomination of Carol Gossett as candidate, discussion and vote.
Carol Gossett was nominated to serve as 1 of the 2 (Chris Lopez currently being the other) Sullivan’s Gulch representatives to the NECN Board. The election was unanimous.
9. Review and Approval of Board Meeting Minutes for Tuesday, October 9, 2012 The minutes were approved unanimously.
10. 2013 Board Retreat Discussion Date and Time - Saturday, February 2, 2013, 9:00 AM - 1:00 PM Agenda Requests/Process - to be determined. Craig made a motion on a budget of $100, based on last year’s expense report, Kari seconded, and it passed unanimously.
11. Leaf Removal Parking Sites - announcement, details Leaf Removal update given by Dave Brook - Removal for the neighborhood is Friday morning the 14th. Grace Memorial has opened their parking lot from 7pm to 7am and Fred Meyer will allow parking with a permit from 8PM, Thursday, 12.13 to 7pm, Friday, December 14. Details have been posted on the SGNA Blog, website, Facebook page, to Soup-night subscribers.
12. Committee Reports A.Treasurer Report - Current balance: Six thousand one hundred thirty one dollars ($6131.00).
1. Invoice, Grant Proposal Services - Grant Proposal Services Invoice of $300 was submitted by Jackleen de La Harpe for her preparation of the grant documentation for NECN. Discussion of whether or not taking an invoice for a duty done from a volunteer position is something that should be paid for. A motion was made that the invoice be paid, and passed with 2 opposed, Brenn Simonen and Dave Brook. A motion was made that the “reimbursement of expenses for and/or professional services provided for SGNA, including how contractors are chosen” be discussed at the retreat. The motion was seconded, all agreed.
- 2. Dave Brook - Proposal to make year-end donations, Janus & Grace Church - Year-end Donations from SGNA - Janus and Grace Church have been recipients in the past.
- A discussion was held as to how beneficiaries are chosen and what amount should be given. Motion made by Dave for $250, per charity to be made to Janus and Grace Church. Vote taken - In favor, three (3) - Dave Brook, Dan Lerch-Walters, Steven Chase; Opposed, four (4) - Brenn Simonen, Kari LaForge, Craig Nyschens, Carol Gossett ; Abstentions - two (2); Melissa Cannon, Andy Alvis.
- B. Communications Committee/Secretary/Image design 1. Logo/Collateral/Web/Gazette/Image Design Services
- Jackleen de La Harpe, Guy Burwell
- a. the logo presentation will be postponed until the January meeting. 2. Gazette/ListServe/Blog comments/discussion as required
- a. Brenn will produce the minutes from the last Communications Committee meeting, held November 28, to the Board members this week that will address the listed items. The Gazette brought in an additional $345 on the December 1 issue.
- b.A request was made by Dave Brooks to discuss how to determine Committee Chairs at the Board Retreat, February, 2013.
- C. Lifestyles Committee 1. Steve's Successor? - discussion; a. Steve will continue in his duties as Chair until another takes the position, and will gladly help train them in what is currently being done as well as introduce them to those in the community they can work and go to for assistance.
- 2. Craig joined the committee.
- D. Land Use Transportation Committee (LUTC) Multnomah Street changes, SGNA-LUTC items 1. Update on the construction of the Grant Village per Lauren. The Gulch trail will need $36 million to complete project, and work is being done to seek out private funding, including from Fred Meyer. 2. Murray Koodish, from NEBBA-Northeast Broadway Business Association will attend the February Board meeting to discuss how the business owners feel about possibilities for improvements. 3. January 2013 Board meeting will host PDOT and Lloyd TMA to discuss the new changes to Multnomah St, regarding parking, driving, and bike lanes. 4. Melissa spoke on steps being taken to look at Sullivan’s Gulch’s role in being an older adult friendly neighborhood, what that means, and what that entails. 5. Discussions with the City are opening up on what will be happening regarding the Banfield Expressway and Carol will be attending and reporting.
13. Gulch Garden Report - Linda McDowell - report not given. 14. Concluding Remarks - Meeting adjourned at 8:40 PM
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